Guest Blog Post: Five Ways to Organize Information in the Cloud

I’m down in the islands this week, hopefully not thinking about clouds of any kind. So while I’m sunning, my favorite computer chic, Caroline Green, CEO of IvanExpert, a Mac support company in New York City, is bringing you tips to organize your information in the Cloud.


Five Ways to Organize Information in the Cloud
By Caroline Green
The Cloud is
a great way to store information, because it means you can have access to your data
from anywhere. So you can work from home, or from the back of a taxi, or while
traveling. And you can get to your data from multiple devices, including a
computer, Android phone, iPhone, or tablet.
Here are the
top five ways you can stay organized and be more productive using the Cloud.
1. Keep your
calendars and contacts in sync with Google.
Use Gmail or
Google Apps to keep your calendars and contacts in sync across Windows and Mac
computers, as well as iPhones, iPads, and Android phones. Enter an appointment
on your iPhone, and see it automatically show up on your computer. Change a
friend’s phone number on your computer, and it automatically gets changed on
your Android phone.
Gmail is
free; Google Apps is $50/email account/year.
2. Save and
file documents with Dropbox.
Store your
paperwork, including bills, Word documents, and spreadsheets, in the Cloud using
Dropbox. Access your files from multiple computers as well as your smartphone
(on apps for iPhone, iPad, and Android).
Free for up
to 2 GB of data.
3. Organize
digital information with Evernote.
No more Post-its
and scraps of paper scattered around your desk or your notebook. Use Evernote
to store and track bits of information, including web pages, photos, PDFs, and
documents, and store your data by topic and keyword. You can see all your info
from any computer or mobile device (on apps for iPhone, iPad, and
Android).
Free.
4. Keep to-dos
in one place with Remember the Milk.
Use Remember the Milk to store your to-do list and access it from your Mac, PC, or
smartphone. It can even send you email or text message reminders, based on your
due dates.
Free.
5. Keep your
passwords handy with Passpack.
Passpack is
an online system for managing the hundreds of passwords we all need for logging
in to websites. Because the passwords are stored in the cloud, you can get to
them from any web browser. Just make sure to remember your two master passwords.
Free for up
to 100 passwords; for more passwords prices start at $1.50/month.
These five services, all for free or low cost, are just the beginning of how you can use
the Cloud to stay organized and have your important information at your
fingertips.
Caroline
Green is the co-owner and CEO of IvanExpert,
providing Mac IT support to small businesses and homes in New York City. They
have recently launched IvanExpert Mac Wellness, which automatically monitors your
Mac’s health for potential hard drive failures, confirms backups are running
regularly, and identifies performance problems.